Configuring Job Posting Question Sets

Applicable System Roles

• HR Admin
• HR Team
• Recruiting Administrator

Prerequisites

• Create a New Job Posting

Contents

Job Posting Question Set Management

Creating a Job Posting Questions Set

Set Questions

Job Posting Question Set Management

1. Navigate to Recruiting / Recruiting Configuration / Job Posting Question Set

2. To create a question set, click the link, "New Job Posting Question Set" (For detailed instructions see: Creating Job Posting Question Set below)

   

3. To Edit an existing Question Set, or view associated Job Postings, click the magnifying glass to the left of the Question Set Name (as shown above)

4. The Details of the Question Set will display, as shown below:

   

5. Click "Edit" to edit the question set name, description or to archive it. Click Save when complete. 
   • Click Delete to delete the Question Set
   • Click Copy to Copy the Question Set
6. Click "Associated Job Postings" tab to view
7. Click "Set Questions" tab to edit the Set Questions

Creating a Job Posting Question Set

1. Click "New Job Posting Question Set" and the details will appear below

   

2. Enter the name of the Question Set you're creating, a description and click "Insert"

Now the Question Set has been created, and you will see the Set Questions and Associated Job Postings Tabs. 

Set Questions

1. To create Set Questions, select the "Set Questions" Tab
2. Click "New Field"

If Adding Shared Fields, please reference: Shared Custom Fields

1. 

2. The following window will display:

   

Field Definitions/Options

Field Name - This is how the system identifies this question and will be the abbreviated name for the particular question. This should be something short but will be an indicator of what the question is about.

Custom Field Type - This is where you will choose the type of question you want to ask and the format in which the applicant is able to respond to the question. For instance, if you would like the applicant to be able to check off several items in a list, you would select "Checkbox List - Full Display" but if you would only like them to be able to select one item, you would choose Radio Buttons or Custom List/Dropdown.

Custom Field Display Name - The actual question the applicant sees

Custom Field Description - Use this for any excess language if your question is too long for the Custom Field Display Name

Display Order - Allows you to order the question in the order in which you would like them to appear to the applicant. 

Default Value - Use if you would like a constant value to appear for the applicant to see

Mask Option - When you require data to be entered in a certain format, see more about "Masks" here

Submit - Sets up the question so that the district can require the applicant answer it in order to submit their application. If the field / question is purely informational and does not require an answer, this can be set to "Read Only". 

Please Note: The question must be set to "Editable" for an applicant to be able to answer it. 

• Editable - The applicant has the ability to edit the field to provide their answer. 
• Editable Required - The applicant will not be able to submit their application unless they provide answers. 

Please Note: Hidden or Read Only Should NOT be selected at any time. 

Once these fields have been edited, you can either Save or Save and Add Another to Continue creating questions for this particular Question Set.

When the Question Set fields are complete, this is what they will look like to the applicant (as long as the Question Set has been attached to a Job Posting):