Add Candidates Who Respond to Civil Service Canvassing to Tracker

Introduction

When Civil Service Candidates respond to your canvassing letter and accept, you can add them to the tracker on your job posting, which will then allow you interact with them as you would other job candidates in SchoolFront: 

• Track and communicate progress as you vet them as candidate(s)
• Add additional reviewers (e.g. hiring committee members) to the tracker so that they can help vet the candidate(s)
• Capture (and save for auditing/historical record) information you aggregate while evaluating the candidate(s) -- for example, private notes from hiring committee members. 

Prerequisite Steps

• Create a Job Posting
• Create a Tracker for the Job Posting
• Upload a Civil Service List
• Associate the Civil Service List with the Job Posting
• Design a Canvass Letter Mail-merge Template
• Create Civil Service Canvass Letters
• Send Canvas Letters to Candidates via Postal Mail

Add Civil Service Candidates to a Tracker

1. Navigate to Recruiting > Job Postings > Open Job Postings
2. Locate the Job Posting for which you are using the Civil Service job to hire and click it in the grid to open its Details. 
3. Go to the Eligible Civil Service tab. 
4. Use the checkboxes to select the eligible Civil Service candidates you want to add to the tracker -- for example, those who have responded with interest to your Canvass Letters. 
5. Click Add to Tracker. The Add to Tracker window will open. 
6. Choose a status for the candidate(s) from the Candidate Status drop down -- all of the candidates you selected will be given this status. The status can be updated after you set it if it changes or you make a mistake:
   • New 
   • Application in Review
   • Schedule Interviews
   • Contacted Applicant - No Answer
   • Does Not Meet Job Criteria
   • Interview Scheduled
   • Reviewing the Candidate
   • Review Completed
   • Hiring
   • Not Hiring
7. Choose a ranking from the Candidate Ranking drop-down menu -- all of the candidates you selected will be given this rank. The rank can be updated after you set it if it changes or you make a mistake:
   • High
   • Medium High
   • Medium 
   • Medium Low
   • Low
   • NA
   • TBD
8. Select the Tracker from the grid. A message summarizing the addition(s) to the tracker you selected will appear. 

Begin Managing Civil Service Candidates Added to a  Tracker

1. Navigate to Recruiting > Job Postings > Open Job Postings
2. Locate the Job Posting for which you are using the Civil Service job to hire and click it in the grid to open its Details. 
3. Go to the Trackers tab. 
4. Find the Tracker in the grid and click the magnifying glass icon to open it. 

Click Here for More Information about Trackers