Trackers are used to track candidates and reviewers through the interview process, for the purpose of hiring the best candidates for specific jobs. Trackers are associated to job postings and using them aids Human Resources in segmenting candidates into lists that can be reviewed by designated Tracker Reviewers, as well as assigning statuses and rankings of candidates.
Role Definitions - Trackers
Applicant
- Anyone that has either applied for a job at your district or made themselves available to your district.
- Edits can be made to applicants - new files uploaded, applicant flags set, status updates, notes added
Job Applicant
- Anyone who has applied to a specific job posting at your district
- Search for additional applicants for a Job Posting/Tracker on Applicant grid, using filters and saved searches
Tracker Candidate
- A job applicant that has been added to a tracker automatically through a job posting, or an applicant that has been manually added from the applicant grid because they have been classified as a good fit for either a position or the district in general. *A candidate is an applicant, but an applicant is not always a candidate.
Tracker Reviewer
- Staff members who participate in the hiring process - which includes interviewing candidates, uploading notes/documents regarding candidates and rating candidates. These members have been assigned to Trackers to review candidates and can be reviewing candidates in general or as they are related to a job posting, depending on the Tracker.
- Tracker Manager Role - reviewer responsible for the Tracker - adds other reviewers, has full edit rights
- Tracker Coordinator Role - reviewer, has all rights as a Tracker Manager, except they cannot perform mass edits to the tracker, and they cannot add or delete Tracker Candidates and Tracker Reviewers, and they cannot hide Tracker Candidates
- Add Comments Role - reviewer can add comments, upload files, upload candidate status
- View Only Role - reviewer can only view candidate files and notes
Trackers
Trackers align and manage candidates and reviewers for a job posting and provide seamless communication between (and among) the Tracker Reviewers and the Tracker Candidates. Trackers contain the information from all potential Candidates in one spot. There are two ways to create a Tracker. It is recommended that Trackers be created when creating a New Job Posting, as this will automate many of the steps required when adding a Tracker, after the job posting has been completed.
Adding Candidates to Trackers
Candidates are added to Trackers when they apply to the Job Posting that corresponds to the Tracker. They can also be added directly onto the Tracker itself, or through your district Applicant pool. Please see: Trackers: Adding Candidates for details.
Adding Reviewers to Trackers
After a Job Posting and Tracker have been created, the hiring manager and interview committee members are then added to the Tracker as Reviewers. A Tracker Reviewer participates in the hiring process by interviewing and rating candidates. Depending on their Tracker Reviewer assigned role, a Tracker Reviewer can: view candidates, take notes, update candidate statuses, rank candidates, upload files, send email notifications to candidates and send email notifications to other reviewers. Please see: Trackers: Adding and Notifying Reviewers for details.