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Track Civil Service Candidate Responses & Recruiting Status

Dylan B.
  • Updated

Introduction

After you generate and send canvas letters to a list of candidates from a Civil Service list, you can track their responses to the letter and their statuses in the recruiting process right in the job posting. 

 

Prerequisite Steps

Update the Response / Status of Candidate(s)

  1. Navigate to Recruiting > Job Postings > Open Job Postings. 
  2. Select the Job Title of the posting from the list in the grid to open its Details -- Use the column filters to find the posting if you are having difficulty locating it in the list by scrolling.
  3. Click the Eligible Civil Service tab. The candidates from the Civil Service list you uploaded and associated with the job posting will all appear on the tab. 
  4. Use the checkboxes in the grid to select the candidate(s) you want to update. 
  5. Click Mass Edit at the top of the grid. 
  6. Check the Update Report of Action checkbox. 
  7. Select the Candidate's action/status from the Report of Action drop-down menu:
    • NS - Not Selected
    • NR - No Reply 
    • RT - Returned 
    • NU - Not Used 
    • AC - Accepted
    • DE - Declined
  8. If you selected "DE - Declined," select a Reason Declined from the drop-down menu (skip step if you did not select "DE - Declined"):
    • 1- Insufficient salary
    • 2 - Duration of Employment
    • 3 - Location
    • 4 - Strike Name from List
    • 5 - Temporary Inability
    • 6 - Type of Position (FT, RPT)
    • 7 - First Shift
    • 8 - Second Shift
    • 9 - Third Shift
    • A - Irreg. Hours
    • B - 10-month
    • C - 11-month
  9. Enter Notes (optional) - These notes will be added for all selected candidates. 
  10. Check the Update checkbox.
  11. Click the Save button. 

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