When an employee is no longer with a district, or they refuse to sign a form, the form will need to be filed in the employee's personnel folder without their signature. To do so, the status must be changed to "Unsigned/Filed by HR", and the form will be treated as "Completed" by the system.
Applicable Roles:
- Administrator
- HR Admin
- HR Team
- Business Office
Navigate to Process Forms - Forms Pending Approval:
Next, select the form you want to mark unsigned and click "Change Status":
Select Unsigned/Filed by HR from the drop-down and add a comment (optional) as to why the form is unsigned and click save:
To see the forms and any others that have not been signed by the employee in the employee's folder, go to Process Forms, then click on "All Forms":
From the All Forms Management grid, filter the status name by clicking the filter icon:
When this window displays, select "Unsigned/Filed by HR" and click apply:
Now you'll see any forms that have not been signed and filed unsigned in the employee's folder: