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Zapier Configuration: Generate a Social Media Post for Job(s) Posted in the Last 24 Hours

Thomas H. Karafonda
  • Updated

If you have completed the prerequisite steps required before Zapier configuration can begin, follow these instructions to produce a single "batch" social media post every 24 hours that includes a list of all job postings created in the last 24 hours with the "Post to Job Board" checkbox checked, and includes links to each job posting. 

A. Login to Zapier

  1. Open a web browser and navigate to https://zapier.com/app/login
  2. Enter the email you used when you created the Zapier account for your organization and click the Continue button. 
  3. Enter the password you used when you created the Zapier account for your organization and click the Continue button.

B. Create a New Zap

  1. Click the orange +Create button in the upper left corner of the screen. 
  2. Select Zaps from the list. 
  3. In the upper left corner of the screen click the pencil icon and change the name of your zap from "Untitled Zap" to something like "Share Bundle Job Postings."

C. Configure a Trigger

In Zapier, the word "trigger" refers to the event that causes the zap to initiate. --In this example, the trigger will be 1 or more jobs posted in the last 24 hours. 

  1. Use your mouse to select the Trigger box to configure it. 
    2024-05-06_16-23-23.png

     

  2. In the Search field type "RecruitFront."
    2024-05-06_16-25-31.png

     

  3. From the list, use your mouse to select RecruitFront - Job Posting Batch (1.0.2).
    2024-05-06_16-25-31a.png

     

  4. For the Event, choose New Job Posting Batch.
    2024-05-06_16-30-27.png

     

  5. Click the Continue button at the bottom right side of the screen.
     
  6. Click the Choose button to Choose and Account. 
     
  7. Click +Connect a New Account.
     
  8. Enter the Username an Password provided to you by the SchoolFront Support Team when they configured your Zapier Integration access. If you do not have a username and password, please revisit the Prerequisite Steps above in this article, or contact SchoolFront Support for help.
     
  9. Click Yes, Continue to RecruitFront - Job Posting Batch (1.0.2).
     
  10. Click the Continue button at the bottom right side of the screen.
     

  11. Click Test trigger. The test should return records. If it does not, please contact SchoolFront Support for help. 
    2024-05-06_16-37-48.png

     

  12. Click Continue with selected record button at the bottom right side of the screen.

D. Configure an Action - Create LinkedIn Company Page Post

Note: LinkedIn is an example of one type of social media post you can create. You can use an alternative social media platform, like Facebook or Twitter, if you prefer, but this example will generate a LinkedIn Company Page post. 

1. Select LinkedIn (or another social media platform) from the list.

2. In the Action event menu, select Create Company Update.

3. Select + Connect a new account. 

4. Login to your Company LinkedIn account.

5. Select the LinkedIn Company Page from the drop down-menu for your organization.

6. The Update Content field is for creating the content that will appear in all of the posts automatically created by Zapier. 

Add mail-merge placeholders by tapping the plus icon. 

Make sure to include the Job Posting URL Summary in your content.

7. Set Allow Mentions in content to False.

8. Under Image Type select preview_thumbnail. 

10. In the Media URL field tap the + icon and add District Job Opportunities URL. 

11. In Media URL enter the URL for your organization's logo, or another image that you want to appear with every automatic post created by zapier. The same image will be used over and over again so select one that makes sense for your organization. 

The ideal size for a LinkedIn preview_thumbnail image is 1200 x 627 px. 

Example: RecruitFront Logo URL = https://images.squarespace-cdn.com/content/v1/6658cf45b8055d5082bb8257/0d95b853-d6b7-406f-bf02-dc90317c57cb/recruitfront+full+color+logo.png

12. Use text and content markers (accessed using the + icon) to create a Preview - Title. 

13. Use text and content markers (accessed using the + icon) to create a Preview - Description. 

14. Tap the Continue button. 

15. Tap the Test Step button. 

16. Go to the LinkedIn Company page and check over the post to make sure that it looks good. 

17. If there are issues with the post, go back to "Configure" on the Zap and make corrections / updates. Then test it again by tapping the Continue button and then the Retest Step button. 

18. Once you are happy with the test post, tap the Publish button. 

19. Name your zap something like "Job Batch Post."

G. Add Steps for Additional Social Media Platforms (Optional)

Repeat the steps in Step F for as many social media platforms as you wish to post to (and that are supported by Zapier), swapping out the Facebook username and password for the other social media platform(s). 

H. Filter the Job Postings That Zapier Posts to Social Media (Optional)

If there are some types of job postings that you would prefer not to include in your social media posts, you can add a Filter step to your zap.

Instructions: Zapier Configuration: Filter the Job Postings That Zapier Posts to Social Media

 

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