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Invite Applicants to Apply on RecruitFront

Allyson Ryan
  • Updated

When a viable candidate has applied through another avenue other than RecruitFront, it's necessary to send them an invitation to apply to the specific job posting on RecruitFront so they are added to the Tracker and can be onboarded through SchoolFront. 

Applicable Roles

  • HR Admin
  • HR Team
  • Recruiting Administrator
  • Recruiting Coordinator
  • *PPO: Tracker Reviewers -  (Can only Invite Applicant from Tracker)

Prerequisites

Create a New Job Posting, Creating Notifications, Trackers: Adding Candidates

Contents

How to send an invitation to apply on RecruitFront

Invite Applicant to Apply on RecruitFront from Tracker

Send an Invitation to Apply on RecruitFront

  1. Navigate to Recruiting / Job Postings / Open Job Posting and check the box for the Job Posting you wish to invite the applicant to apply to and click "Send Notification(s)":

  2. Next, within the Notification pop-up window, select the Notification Template " Invite to Apply on RecruitFront" from the dropdown menu:  

Please Note: The name of the Notification Template may vary by district preference but should be something similar

  1. Enter the Applicant's name in the Form Field. If sending to multiple applicants, use a generic entry such as "Candidate" or "Applicant": 

  2. In the "To Recipient" section:

    1. Check the box for "Self", as this ensures you will receive a copy. 
    2. Email Subject - This field should autofill, but if not enter the email subject
    3. Enter the applicant's email address in the "Other" field under the BCC section 
    4. Click "Create Notification":

Please Note: You may click "PDF Preview" before clicking "Create Notification" if you would like to preview the email. You must go back and click "Create Notification" to send. 

Invite Applicant to Apply on RecruitFront from Tracker

  1. Navigate to Recruiting / Trackers / Open Trackers and select the Tracker by clicking the magnifying glass. When the Tracker displays below, click on the "Tracker Reviewers" tab:

  2. From the Tracker Reviewers tab, check the box for yourself and click "Send Notifications":

  3. In the Notification Template pop-up window, select the template "Invite to Apply..."

Please Note: Naming of this template may vary slightly by district

  1. Enter the Applicant's name in the Form Fields Name section. If sending to more than one applicant, you can enter something generic, like "applicant":

  2. Check the box for "Reviewer" under the "Recipients" section to ensure you receive a copy of the notification

  3. Enter the applicant(s) email addresses in the "Other" section. If sending to multiple applicants, use the BCC other field, and separate each email address with a comma

  4. Click "Create Notification" to complete and send the notification
    • Click PDF Preview to view the notification first but return back and click "Create Notification" to send it

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