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Trackers: Adding and Notifying Reviewers

Allyson Ryan
  • Updated

After a Job Posting and Tracker have been created, the hiring manager and interview committee members are then added to the Tracker as Reviewers. A Tracker Reviewer participates in the hiring process by interviewing and rating candidates. Depending on their Tracker Reviewer assigned role, a Tracker Reviewer can: view candidates, take notes, update candidate statuses, rank candidates, upload files, send email notifications to candidates and send email notifications to other reviewers. 

Applicable Roles

  • HR Administrator
  • HR Team
  • Recruiting Administrator
  • Recruiting Coordinator

Prerequisites

Trackers: Create a Tracker Create a New Job Posting Tracker Terminology

Contents

Tracker Reviewer Roles

Select and Add Tracker Reviewers

Notify Tracker Reviewers

Tracker Reviewer Roles

Tracker Reviewer Roles consist of the following titles and can be assigned to any SchoolFront user within your district. Please review the Tracker Reviewer section in: Tracker Terminology for a comprehensive look at each role prior to assignment. 

  • Tracker Manager
  • Tracker Coordinator
  • Add Comments
  • View Only

Select and Add Tracker Reviewers

Adding Tracker Reviewers can only be done by HR or Reviewers with Tracker Manager Access. 

  1. Navigate to Recruiting / Tracker / Open Trackers and select the Tracker by clicking the magnifying glass, and the Tracker will display in the lower half of your screen. Click the "Tracker Reviewers" tab and then click "New Tracker Reviewer": 

  2. Next, in the pop-up window "Manage Tracker Reviewers", select the staff members that are to be added as Reviewers by checking the box next to their name (Use the funnel filter for ease of searching by name or employee ID), select their assigned reviewer role from the drop-down and click "Save":

    Please Note: If a Tracker Manager is adding Reviewers, they should only ever grant the "Add Comments" role as only HR should ever give any other access. 

    Note: You can select multiple people for the same role at once 

Notify Tracker Reviewers

  1. Once the Reviewers have been added to the Tracker, they will appear in the Tracker Reviewers tab. Select the Reviewers by checking the boxes next to their names and click on "Send Notification":

  2. In the Send Notifications window, ensure the Notification Category is "Tracker Reviewers" and select the appropriate Notification Template for the Reviewer type you are sending the notifications to. 
    • Note: Notification Templates for this purpose are typically named "New Tracker Available - Committee" or "New Tracker Available - TM (Tracker Manager)"
  3. If the notification is for Committee Members, enter the interview information in the appropriate fields

  4. Check the box for "Reviewer" and ensure the Email Subject is correct, and click "Create Notification":

  5. Clicking "Create Notification" will send an email to your reviewers alerting them of the tracker, as shown in this example:

     

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