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Invite Applicants to Apply on RecruitFront

Allyson Ryan
  • Updated

When a viable candidate has applied through another avenue other than RecruitFront, it's necessary to send them an invitation to apply to the specific job posting on RecruitFront so they are added to the Tracker and can be onboarded through SchoolFront. 

Applicable Roles

  • HR Admin
  • HR Team
  • Recruiting Administrator
  • Recruiting Coordinator
  • *PPO: Tracker Reviewers -  (Can only Invite Applicant from Tracker)

Prerequisites

Create a New Job Posting, Creating Notifications, Trackers: Adding Candidates

Contents

How to send an invitation to apply on RecruitFront

Invite Applicant to Apply on RecruitFront from Tracker

Send an Invitation to Apply on RecruitFront

Navigate to: Recruiting / Job Postings / Open Job Posting 

  1. Check the box for the Job Posting you wish to invite the applicant to apply to

  2. Then at the top of the grid, click "Send Notification(s)"

    Apply on RF.png

  3. In the Notification pop-up window, select the Notification Template " Invite to Apply on RecruitFront" from the dropdown menu (Please Note: The name of the Notification Template may vary by district preference, but should be something similar)
  4. Enter the Applicant's name under Form Fields; If sending to multiple applicants, use a generic entry such as "Candidate" or "Applicant": 
  5. In the "Recipients" section:
    1. Check the box for "Self", as this ensures you will receive a copy. 
    2. Email Subject - This field should autofill, but if not enter the email subject
    3. Enter the applicant's email address in the "Other" field under the BCC section 
    4. Click "Create Notification"

  6. Apply on RF1.png

    Apply on RF1a.png

Please Note: You may click "PDF Preview" before clicking "Create Notification" if you would like to preview the email. You must go back and click "Create Notification" to send. 

Invite Applicant to Apply on RecruitFront from Tracker

Navigate to: Recruiting / Trackers / Open Trackers 

  1. Select the Tracker by clicking the magnifying glass
  2. When the Tracker displays below, click on the "Tracker Reviewers" tab
  3. Check the box for yourself

  4. Click "Send Notifications"

    Apply on RF3.png

  5. In the Notification Template pop-up window, select the Notification Template, "Invite to Apply..." (Note: Naming of this template may vary slightly by district)

  6. Enter the Applicant's name in the Form Fields, Name of Applicant box. If sending to more than one applicant, you can enter something generic, like "Applicant

    Apply on RF Tracker.png

    Apply on RF Tracker1.png

  7. Check the box for "Reviewer" to ensure you receive a copy of the notification
  8. Enter the applicant(s) email addresses in the "Other" section. If sending to multiple applicants, separate each email address with a comma
  9. Click PDF Preview to view the notification prior to sending
  10. Click Create Notification to complete and send the notification 
  11. Click Cancel to back out without saving or sending

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