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Using the File Repository

Allyson Ryan
  • Updated

The File Repository is a place where documents are stored in SchoolFront, so they can be linked on Forms, found on the Available Forms page, or accessed by employees for training and other needs. Access to these folders and files is controlled based on assigned SchoolFront roles, Employee Groups, Bargaining Units, Job Titles, and similar criteria.

Applicable Roles

All SchoolFront Roles can be provided access to the File Repository, provided they have been granted access by Human Resources.

  • HR Admin
  • HR Team

Prerequisites

File Repository: Setup Folders & Assign Role Access

Save the file you would like to add to the File Repository in the steps below, to your computer.

Contents

How to Upload Files to the File Repository

Next Step(s)

Upload Files

Navigate to: File Repository / Files

  1. Click New File
  2. Select the Folder from the drop-down menu, as to where you'd like the file to be saved 
  3. Drag and drop the file you saved to your computer into the Associated Files box (or click inside the box, below the text, to bring up your computer's directory to select it)

  4. When you see the name of your file appear in the box, click Insert

    File Repository.png

  5. Select the URL address from either Secured Public URL or Unsecured Public URL to copy the link:

    1. Note: The Secured Public URL is only to be used the file has sensitive or private information, as the person viewing the File MUST be logged into SchoolFront to view the information. Unsecured Public URL's can be accessed and viewed without being logged in 

      File Repository1.png

Next Step(s)

For instructions on using the links you've saved in the File Repository, see the following articles:

Adding Links: Forms

Job Posting Descriptions

Updating Existing Links on Forms

Using "My HR Settings" to Customize Your District's SchoolFront Employee Dashboard

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