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Using "My HR Settings" to Customize Your District's SchoolFront Employee Dashboard

Allyson Ryan
  • Updated

In SchoolFront, Human Resources can customize the Employee Dashboard that employees see upon logging into SchoolFront. This includes the District Heading, the Upcoming Deadlines section, and the Helpful Links section of the Dashboard. 

Applicable Roles

  • HR Admin
  • HR Teams

Pre-Requisite Information

During the configuration of your district's SchoolFront platform, the Solution Architect working with the district will initially configure the Employee Dashboard with the district's name and logo at the top of the dashboard. Other information like the district address, phone number, website and link to TEACH may also be included at this time, along with important links in the "Helpful Links" section. For further information or help with these items - please reach out to your Solution Architect or Administrator with SchoolFront. 

Please Note: 

You cannot modify the "Items Requiring Your Attention" section, as that is a system-functioning section based on your role, and what is assigned to you within the system. 

Contents

After configuration, there is more that the Human Resources department can do/continue to do with this section of your district's SchoolFront platform including:

Updating the Header with Important Information

Updating Upcoming Deadlines

Updating Helpful Links

Adding a Link to a Document/Video File

Adding a Link to a Website

Updating the Header with Important Information

If there are important reminders or time sensitive/important information to post on the Employee Dashboard of SchoolFront, Human Resources can do this right below the district's logo and name:

From the left Navigation menu: Select My HR Settings

  1. The first section of the Introduction Text box, is the heading information that has already been set and reflected on the Dashboard (do not edit this area):

    HR Settings Employee Dashboard.png

    HR Settings Employee Dashboard1.png

  2. Below it, you'll find text boxes for Upcoming Deadlines and Helpful Links (These are similar to using a Word document, as text added can be formatted using the formatting keys at the top of the heading box)
  3. Click Save when completed, or click Cancel to back out without saving

  4. To see the result of the changes, click the "home" icon above the left navigation menu, which will refresh back to the Employee Dashboard

    HR Settings Employee Dashboard1a.png

Updating Upcoming Deadlines

If there are deadlines that employees should be reminded of, these can be posted in the Upcoming Deadlines section of the Employee Dashboard. This is helpful in reminding the district employees about deadlines for Board Agenda items, or Open Enrollment deadlines, etc. 

HR Settings Employee Dashboard1b.png

  1. Enter the upcoming deadlines to be posted (as shown above) using the formatting buttons in this section to change text color, boldness, alignment, etc. 
  2. Click Save when completed, or click Cancel to back out without saving

  3. To see the result of the changes, click the "home" icon above the left navigation menu, which will refresh back to the Employee Dashboard

    HR Settings Employee Dashboard1a.png

Updating Helpful Links

The Helpful Links section of the Employee Dashboard allows your district to include external website links, documents, videos and SchoolFront pages such as Available Forms. The following are some examples of the content that is typically used in this section of the dashboard. Please note that instructions will vary depending on the type you are including. 

HR Settings Employee Dashboard1c.png

Documents:

  • Open Enrollment Informational Documents (during Open Enrollment periods)
  • How-To instructions for Tracker Reviewers, or other common How-To tasks 
    • Videos:
      • Training Videos
      • Webinar links
      • Links to Live Streams for graduations, etc. 

Website Links:

  • TEACH
  • District Website
  • TRS & ERS Websites

Adding a Link to a Document/Video File

The document or video file must be saved first to the district's File Repository. Please see Using the File Repository for these step-by-step instructions then proceed with the following after you've copied the URL from the File Repository instructions:

  1. In the "Helpful Links" section on the right and enter your cursor in the box where your new link will appear, and click the hyperlink icon in the formatting box:

    HR Settings Employee Dashboard1d.png

  2. In the Link pop-up window, paste the URL that you copied from the File Repository in the URL field
    1. In the Display Text field, type the link name that employees should see on the Dashboard for this link

    2. Click the Target Tab

      HR Settings Employee Dashboard1e.png

  3. From the Target drop-down menu, select New Window (_blank)

  4. Click OK

    HR Settings Employee Dashboard1f.png

  5. The link will appear where you put your cursor in Step 1 (provided everything is correct and there is no further formatting) click Save

    HR Settings Employee Dashboard2.png

  6. To see the result of the changes, click the "home" icon above the left navigation menu, which will refresh back to the Employee Dashboard

    HR Settings Employee Dashboard1a.png

Adding a Link to a Website

Website links can be added in this section to make it easier for employees to find what they need. The steps in this process can be used to link other pages in SchoolFront as well, such as the Available Forms page (for employee self-service). 

  1. In a separate browser window, locate the website page that you wish to link
    1. Highlight and copy the URL address for the website 
  2. In your SchoolFront browser window, navigate to My HR Settings from the left navigation menu
  3. Repeat the same steps above in Adding a Link to a Document but instead of pasting a link from the File Repository, paste the website URL you copied

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