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Using the Tracker Interviewer Scheduler - Option #2

Allyson Ryan
  • Updated

The Tracker Interviewer Scheduler manages notification emails and the ability to schedule interviews with the candidates and reviewers within a tracker.  This article will guide you through creating multiple interview and timeslots that candidates can choose from. 

**Time slots can be at different days and times**

Applicable Roles 

  • HR Admin
  • HR Team

Pre-requisite(s)

Notification Templates for the Tracker Interviewer Scheduler, The Tracker Interview Scheduler

Navigate to: Recruiting / Trackers / Open Trackers

  1. Select the tracker you wish to use (it must have candidates and reviewers) by clicking the magnifying glass
  2. Click the Tracker Interviews tab

  3. Click New Tracker Interview Slot

    Tracker Interview Scheduler1.png

  4. The Manage Tracker Interview Slot pop-up will display, follow the steps from Using the Tracker Interview Scheduler - Option # 1 except leave the Candidate drop-down box blank 

    Tracker Interview Scheduler2.png

  5. Click Insert and Add Another to continue creating the time slots
  6. Once all of your time slots have been created, click on the Tracker Candidates tab in the tracker
  7. Select the candidates you wish to invite by checking the boxes to the left of the magnifying glass

  8. Click Invite to Interview

    Tracker Interview Scheduler2a.png

  9. In the Invite to Interview pop-up

    1. Confirm the Interview Group
    2. Confirm that the number of candidates selected are the ones that should receive the invite to interview
    3. Change Candidate Status after Invite drop-down to "Sent Invite to Interview" (this status will show on the tracker)

    Tracker Interview Scheduler2b.png

    1.  Click Confirm
  10. Once "Confirm" is clicked, the "Candidate Invite to Interview" email will be sent to each of the selected candidates:

The email instructs the candidate to log into RecruitFront, then select the Applicant Dashboard and "View Details" under the Job Interviews section:

The candidate can now select either "Pick a Timeslot" or "Not Interested":

Provided the candidate picks a timeslot, they then have the option to book a slot or propose a new time:

Once the candidate selects a time slot for the interview, their candidate status in the tracker will change from "Sent Invite to Interview" to "Interview Scheduled" unless they propose a new time:

The Candidate Interview Confirmation email and the Reviewer Confirmation emails will trigger and send to the candidate and assigned reviewer(s) as soon as the candidate books a timeslot. 

After booking the timeslot, the candidate can see the details of the interview in RecruitFront. From there, if necessary, the candidate can also reschedule or click "Not Interested" if no longer interested in interviewing for the position. 

 

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