Tracker Reviewer Instructions

Applicable Roles

Any SchoolFront login-based role that has been assigned to a Tracker as a Tracker Reviewer:

• Tracker Manager
• Tracker Coordinator
• Add Comments
• View Only

Prerequisites

Tracker Terminology, Recruiting: Roles and Terminology, Trackers: Adding and Notifying Reviewers

Contents

Access Tracker

Hidden Candidates

Access Candidate Information

View Candidate Applications

View Additional Candidate Documents

Complete Interview Rating Sheet

Access Tracker

When the Tracker Manager has selected and notified the Tracker Reviewers, Tracker Reviewers assigned to the Tracker will receive an email notification (like the example below) alerting them that they have been assigned to participate as part of the Interview Committee and they have a Tracker to review:

1. To access the Tracker, login to SchoolFront (If you have not received your login credentials for SchoolFront, contact your district's HR department so they can send them to you)
2. On your district's SchoolFront Homepage, you will see your Dashboard which includes the section, "Items Requiring Your Attention" you will see the Tracker(s) you've been assigned to 

3. Click on the button

   

Tip: You can also access a Tracker you've been assigned to, by navigating to: Recruiting / Trackers / My Open Trackers

4. The list of Trackers you have open will display on the "Manage My Open Trackers" grid

5. Click the magnifying glass to display the Tracker's Details and other Tabs

   

   Please Note: The Details tab will appear slightly different depending on your Tracker Reviewer Role access. 

Hidden Candidates

Once Tracker Candidates that have been associated to a Tracker, it may become necessary to "Hide" certain candidates from the Tracker. Hiding Tracker Candidates offers a way to narrow your Candidate pool to only Candidates you are considering for the next steps in the interview process. 

1. Click the Tracker Candidates tab

2. Any Tracker Candidates that have been hidden may be shown in the Tracker Candidate Hidden column (use the lower scrollbar to locate this column if necessary)

   

   1. SchoolFront will automatically default to listing all Tracker Candidates that have not been Hidden as "Unchecked"
3. To view Hidden Candidates, click the filter icon in the Tracker Candidate Hidden column
4. In the pop-up window, click "Checked"
5. Click Apply to unhide any Hidden Tracker Candidates

Access Candidate Information

The following steps will illustrate how to access Tracker Candidate information in the Tracker. 

1. Click the Tracker Candidates tab

   

Tip: Use the scrollbar at the bottom to view multiple candidate's columns at once

2. Click the blue Candidate Dashboard icon next to the candidate you wish to view individually

   

3. The Candidate's Dashboard will display in a popup window and the Candidate's full information is viewable by using the tabs and scrollbar

   

Tip: Depending on your Tracker Reviewer role, the image above may differ slightly. Only Tracker Managers and your district's HR department can change the Tracker Candidate Status. District Applicant status is ONLY managed by HR. 

View Candidate Applications

1. In the Tracker Candidates tab, check the box(es) next to the Candidate(s) you wish to view

   

2. Click PDF Candidate Applications (Note: Be sure your browser is set to allow pop-ups for this action)

3. Your selected candidate(s) application(s) will open in a new browser window as a PDF:

   

View Additional Candidate Documents

1. In the Tracker Candidates tab, select the Candidate(s) check box(es) 

2. Click Generate Document Group

   

3. The Generate Document Group Package pop-up will display

   1.  (If multiple candidates were selected, confirm the number of records you selected)

    

2. Select the Document Group from the drop-down menu
3. Click Save

The selected documents will generate one PDF for the document(s) and candidate(s) selected in a separate browser window, the same as Step 2 in View Candidate Applications. If documents were not uploaded by the applicant, they will not appear in the PDF. This can occur if the document group was not required as part of the job application. 

Complete Interview Rating Sheet

*If applicable to your district, the Interview Rating Sheet will need to be completed for each Candidate you interview. 

1. Click on the Tracker Candidates tab in the Tracker

2. Click the box next to the name of the Candidate you are completing the interview sheet for

   

3. Click Process Forms

4. In the Initiate pop-up, select the Form Category that correlates to Interviews (Note: Form Category names may differ from this example)

   

5. Upon selection of the category, the window will refresh the fields displayed

6. Select the Form

   1. Complete the form fields based on the questions being asked (Note: in some cases you may not be asking the interviewee all the questions on the form. In these cases, the hiring manager will inform you in advance which questions are to be asked)

   

   

   

7. Click Generate Preview to display a preview of the completed form to review

   

   

8. Click Sign and Submit and the form will be stored with that Candidate in the Candidate's record