The Tracker Interviewer Scheduler manages notification emails and the ability to schedule interviews with the candidates and reviewers within a tracker. This article will guide you through creating an interview slot for a single candidate with a pre-determined date and time.
Applicable Roles
- HR Admin
- HR Team
Pre-requisite(s):
Notification Templates for the Tracker Interviewer Scheduler, The Tracker Interview Scheduler
Step-by-Step Instructions
Navigate to: Recruiting / Trackers / Open Trackers
- Select the tracker you wish to use (it must have candidates and reviewers) by clicking the magnifying glass
- Click the Tracker Interviews tab
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Click New Tracker Interview Slot
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The Manage Tracker Interview Slot pop-up will display, enter all information as it pertains to the individual interview slot:
- Select the date and time for the Response Deadline (make sure to indicate AM or PM in the time boxes)
- Select the Candidate from the drop-down
- Select Interview Group - this refers to the round of interviews you're currently in
- Under Interview Details, select the Start Date/Time (make sure to indicate AM or PM in the time boxes)
- Set the Duration of the interview
- Select the Interview Location from the drop-down
- Check the boxes for the Reviewer(s)
- Select the Candidate Status after being Booked (this will show in the Tracker) from the drop-down
- Enter further instructions for the candidate in Candidate Additional Information - this will appear in the candidate's email
- Enter Internal Additional Information - this will only be visible to Candidate Reviewers/Interviewers
- Click Insert to complete; If you are scheduling another interview with a set day and time, click Insert and Add Another; Click Cancel to back out without completing
- After inserting, this will trigger the "Candidate Interview Confirmation" and "Reviewer Interview Confirmation" template emails to send to the candidate and reviewer(s)
Example of a Completed Interview Slot
Examples of Confirmation Emails