The Tracker Interviewer Scheduler manages notification emails and the ability to schedule interviews with the candidates and reviewers within a tracker. This article will guide you through creating an interview slot for a candidate with a pre-determined date and time.
Applicable Roles: Administrator, Human Resources
Pre-requisite(s): Notification Templates for the Tracker Interviewer Scheduler, The Tracker Interview Scheduler
Navigate to Recruiting in the left navigation menu and then select "Tracker" followed by "Open Trackers":
Select the tracker you wish to use (it must have candidates and reviewers) by clicking the magnifying glass.
The Manage Open Trackers grid will refresh and display the selected tracker in the bottom half of the screen. If the Tracker Interviews tab is not already displayed, simply click the arrows (circled below) to display the Tracker Interviews tab:
From the Tracker Interviews tab, click on New Tracker Interview Slot:
The following window will display to enter all information as it pertains to the individual interview slot. Once completed, the window should look similar to this:
- Select date and time for the response deadline (make sure to indicate AM or PM in the time boxes)
- Select the candidate
- Select Interview Group - this refers to the round of interviews you're currently in
- Select date and time for the Interview Start Date/Time (make sure to indicate AM or PM in the time boxes)
- Set the duration of the interview
- Select the Interview location
- Select the Reviewer(s)
- Select the Candidate Status after being booked (this will show in the Tracker)
- Enter further instructions for the candidate in Candidate Additional Information (this will appear in the candidate email)
- Enter Internal Additional Information (this will only be visible to Candidate Reviewers/Interviewers)
- Click Insert (If you are scheduling another interview with a set day and time, click "Insert and Add Another")
After inserting, this will trigger the "Candidate Interview Confirmation" and "Reviewer Interview Confirmation" template emails to send to the candidate and reviewer(s):