Submit an Absence Request from Available Forms

Applicable Roles

• All User Roles

Contents

Find and Select Absence Request Forms

Full Day Absence Requests

Multiple Day Absence Requests

Partial Day Absence Requests

Substitute Needed Option

Find and Select the Appropriate Absence Request Form

Please Note: Available Forms are configured by your district and may vary from the examples provided below

Navigate to: Process Forms / Available Forms

1. In Available Forms, locate the Absence Request section

   

2. Click the form's name

3. In the Initiate pop-up, first select your Date Range from the drop-down, as that will modify the form's remaining editable fields:

   

Date Range selections will have separate steps, please refer to the instructions for your selected range:

Full Day

Multiple Days

Partial Day

Full Day Absence Requests

1. Select Full Day from the Date Range dropdown

2. Enter the Start Date for the date of the absence you are requesting
3. Click Continue

Tip: If you need to edit the date(s) for any range of requests, enter the correct date(s) and click Update Dates

4. Select your Position from the drop-down

   

5. Once your *Position is selected, the window will refresh; Select the Absence Code from the dropdown (*Please Note: If your position requires a Substitute, please refer to the Substitute Needed section below before proceeding)

   

6. Enter Comments for the Absence Request

   

Depending on the Absence Code, if Comments are required by your district, they will be marked with *

7. Click Generate Preview

   1. In the Approve Form pop-up, review the form for accuracy

      

   2. Check the box to use your saved signature - OR - use a mouse/touchscreen to sign inside the box
   3. Enter any additional Comments 
   4. Click Sign and Submit when complete

Multiple Day Absence Requests

1. Select Multiple Days from the Date Range dropdown

   

2. Enter Start Date and End Date
3. Check the box for Skip existing absence requests if this should skip existing requests
4. Click Continue

5. Select your *Position from the dropdown (*Please Note: If your Position requires a Substitute, please refer to the Substitute Needed section below before proceeding)

   

6. The window will refresh, select the Absence Code from the dropdown 

   

7. Enter any Comments about this absence request (Note: Depending on the Absence Code, if Comments are required by your district, Comments will be marked with *)
8. Click Generate Preview
   1. In the Approve Form pop-up, review the form for accuracy
   2. Check the box to use your saved signature - OR - use a mouse/touchscreen to sign inside the box
   3. Enter any additional Comments 
   4. Click Sign and Submit when complete

Partial Day Absence Requests

1. Select Partial Day from the Date Range dropdown

   

2. Enter the Start Date 
3. Click Continue
4. Select your Position from the dropdown
   1. Depending on your Position, the remaining fields to enter will vary; if your Position requires a Substitute, please refer to the Substitute Needed section below
   2. Ensure the Schedule listed is correct
      1. Enter From Hour/Minute and To Hour/Minute for hours that you will be absent
      2. Check the box Deduct Scheduled Lunch if you want your scheduled lunch to also be deducted from the duration of the request

5. Select the appropriate Absence Code from the dropdown menu
6. Enter any Comments about this absence request (Note: Depending on the Absence Code, if Comments are required by your district, they will be marked with *)
7. Click Generate Preview
   1. In the Approve Form pop-up, review the form for accuracy
   2. Check the box to use your saved signature - OR - use a mouse/touchscreen to sign inside the box
   3. Enter any additional Comments 
   4. Click Sign and Submit when complete

Substitute Needed

The Substitute Needed checkbox is only visible to employees who have positions that require substitutes if absent, AND your district has SchoolFront's Sub-Calling system. If your position requires a substitute, ensure the box is checked prior to proceeding with the following steps:

Full Day

1. Select Request Substitute from the drop-down (if applicable)
2. Enter your message in the Substitute requests information for Human Resources box (if applicable)

3. Enter Instructions for the Substitute (if applicable)

   

4. Click Generate Preview
   1. In the Approve Form pop-up, review the form for accuracy
   2. Check the box to use your saved signature - OR - use a mouse/touchscreen to sign inside the box
   3. Enter any additional Comments 
   4. Click Sign and Submit when complete

Multiple Days

The system will default to check the box Select Only Certain Dates and/or Times for Substitute as well as all of the dates selected:

1. Uncheck boxes for the days you don't require a substitute
2. Edit the Start Time and End Time for each day, if applicable

2. Select from the drop-down Request Substitute (if applicable)

   

3. Enter your message in the Substitute requests information for Human Resources box (if applicable)
4. Enter Instructions for the Substitute (if applicable)
5. Click Generate Preview
   1. In the Approve Form pop-up, review the form for accuracy
   2. Check the box to use your saved signature - OR - use a mouse/touchscreen to sign inside the box
   3. Enter any additional Comments 
   4. Click Sign and Submit when complete

Partial Day

The system will default to check the box Select Only Certain Dates and/or Times for Substitute, leave this checked if you need a substitute for a portion of the time you are requesting off:

1. Adjust the Start Time and End Time by clicking inside each checked box to reflect the time you are requiring a Substitute
2. Select Request Substitute from the drop-down (if applicable)
3. Select a district employee from the Request Teacher fill in In the District dropdown

2. Enter your message in the Substitute requests information for Human Resources box (if applicable)
3. Enter Instructions for the Substitute (if applicable)
4. Click Generate Preview
   1. In the Approve Form pop-up, review the form for accuracy
   2. Check the box to use your saved signature - OR - use a mouse/touchscreen to sign inside the box
   3. Enter any additional Comments 
   4. Click Sign and Submit when complete