Submit an Absence Request Form from a V2 Timecard

Contents

Applicable Roles

Pre-requisites

Run the Form from the Timecard

For Full Day Absence Requests

For Partial Day Absence Requests

Multiple Day Absence Requests

Applicable Roles

Timecard Initiated Absence management is limited to users with the following roles:

• SchoolFront Support
• HR Admin*
• Business Office
• Attendance Administrator*
• Personnel Profile Only (PPO)**

*The HR Admin and Attendance Administrators roles by default, do not have the ability to manage timecards. Contact your Administrator or Solution Architect if this feature is not activated for your district. 

**PPO users by default can view their own Attendance

Pre-requisites

Both Attendance Grid Initiated Absence and Attendance Grid Initiated Change forms must be setup before proceeding with this article. For more information:

• Attendance Grid, and Timecard Initiated Absence requests Process Form Configuration 

Run the Form from the Timecard

1. Run the form by selecting the grey pencil
   
2. Select a "Form Category*" - Select "Absence Request" from the Form Category dropdown menu. If this list is empty, you have not properly configured an Absence request form to appear on the Attendance grid.  Go to Pre-requisites and complete the setup documented in that KB article before continuing.  
3. Select a "Form*" - from a list of forms in the above Form Category.  If this list is empty, you have not properly configured an Absence request form to appear on the Attendance grid.  Go to Pre-requisites and complete the setup documented in that KB article before continuing.  
   
4. Select your Date Range:
   • Full Day, or
   • Partial Day

For Full Day Absence Requests

1. "Start Date*" - is read only
2. Select each time you change the date range on the modal, select this button to update fields on this screen as they may change depending on the date you select here
3. Select a "Position*" - from a list of Positions assigned to the employee
   1. NOTE: only applicable when employees have multiple active Positions at the Start date of the request
4. Select the "Absence Code*" for the request
5. Type in a "Comment" (optional)
6. Request a Due Date for your Approver and the system will alert them that they must act by that date
7. Finally select to continue 
   
    
8. Select to sign and submit for approval
   

For Partial Day Absence Requests

1. Select the "Start Date*" - read ony
2. Select each time you change the date on the modal, select this button to update fields on this screen as they may change depending on the date you select here
3. Select the Staff/Employee's Position* 
4. Select their Schedule and appropriate Absence Code* for the absence. 
5. Enter the time the individual is absent, From and To by entering the hours and minutes. 
6. Select whether or not to Deduct Scheduled Lunch, 
7. Then enter any applicable Comments and 

8. And finally click to continue 
   

   

9. Select to sign and submit for approval

Multiple Day Absence Requests can NOT be initiated from the Timecard

• NOTE:  Multiple Day Absence Requests can not be Initiated from a Timecard, go to Available Forms > Absence Requests or the Attendance Grid and submit the Absence Request there.