Skip to main content

Adding Documents/Files to Personnel Folders

Allyson Ryan
  • Updated

Once the district has set up and defined Personnel Folders within SchoolFront, documents can be scanned and added into these folders. Formerly-paper intensive processes, like notices of wage/salary, are now paperless and as digital documents, can be accessed and stored in their resulting SchoolFront associated Personnel Folder for each district employee. 

Applicable Roles

  • HR Admin
  • HR Team

Contents

Uploading/Adding Single Documents to a Folder

Uploading/Adding Zipped Files to a Folder

Managing Personnel Folders

Uploading/Adding Single Documents to a Folder

  1. Navigate to Active Employees

  2. From the "Manage Active Employees" grid display, locate the employee, and if necessary - use the filter option in any grid column to quickly locate the employee

  3. Click the magnifying glass in the employee row, this will display the employee's digital information

  4. Click the tab titled "Tabbed Personnel Folders"

  5. Click on the folder where the document will be uploaded

Note: The tab color will default to white for display and the title of the folder will be italicized 

  1. Click "New Personnel File"

  2. A pop-up window "Staff Personnel File Management" will display

  3. Ensure the that both the Staff selected and the Personnel Folder are correct, if not select the correct ones from the drop-down selections
  4. Either drag and drop the file or click inside the "Associated File(s)" box to insert the file from its location on your computer
  5. Click Save

  6. The file uploaded will now be listed within the folder contents 

Uploading/Adding Zipped Files to a Folder

  1. Follow step #'s 1 - 5 in Uploading/Adding Single Documents to a Folder

  2. Click "Upload Zip"

  3. A pop-up window "Upload Zip File to Personnel Folder" will display

  4. Drag and drop the Zipped File into the box, or click within the box to select the file from the location it's stored on your computer
  5. Click Parse Zip

Note: Depending on the size of the zip file and number of files zipped, this may take additional time than normal. Do not hit the button again or use the back button.

  1. Once the files in the zip are parsed, they will be listed in the grid for the folder

Managing Personnel Folders

To manage other functions within Personnel Folders:

Manage Files in Personnel Folders

To access and view multiple files for all employees, please see: 

All Personnel Files: District Personnel File Management 

Related articles