Skip to main content

Work Schedules

Allyson Ryan
  • Updated

Work Schedules are part of the initial configuration for SchoolFront's Time & Attendance, and are completed by, or with the help of a Solution Architect. These can be imported or entered manually but are especially important if the district chooses to populate Timecards from the employees' Work Schedules, which can be indicated in the Positions table. Work Schedules are also important for indicating when an employee is working outside of their normal working hours, and thus may be paid differently for this time.  Additional Work Schedules can always be added and existing Work Schedules edited when changes occur. 

Applicable Roles:

  • Administrator
  • HR Administrator
  • HR Team
  • Business Office

Contents:

Create or Edit a Work Schedule

Pull a Work Schedule Events Report

Mass Import Work Schedules

Create or Edit a Work Schedule

  1. Navigate to Time and Attendance / Setup / Work Schedules
  2. To create a new work schedule, click "New Work Schedule" 
  3. In the Details tab, enter the Schedule Name (This can be as general as a schedule that affects an entire staff group (teachers within one building), or a specific staff member) 
  4. Click "Insert" when complete

  1. Now that the Schedule Name is created, click on the "Schedule" tab and click "Edit Weekly Work Schedule"

  1. The "Weekly Work Schedule" screen will appear:

470.png

  1. In/Out 1:
    1. Enter in Start and End times for each workday
    2. Enter in UNPAID Lunch Breaks in minutes
    3. If multiple timetables are defined, select Fraction of Day dropdown to calculate the correct fraction for this portion of the schedule
      • If there are multiple Start & End times for the same day, select from the drop-down the Fraction of a Day each Start / End period counts towards an Accrual deduction when the employee requests a full day absence. For instance, if a Bus Driver has a morning shift that is 3 hours and an evening shift that is 3 hours, you might select "One Half" from the Fraction of a Day drop-down for each shift segment.
    4. The Total Hours per day and Total Hours for the week will automatically populate
  2. If there are additional schedules to add, follow the instructions above for In/Out 2 - In/Out 4 (for example - bus drivers)
  3. Once you have completed the tables click Save & Close
  4. To edit a Work Schedule, start by clicking the magnifying glass next to the Schedule Name, then follow the above instructions to make changes:

** UTILIZE THE COPY FEATURE FOR ALL STAFF ATTENDANCE SETUP TABLES. Copy is available on the Details tab for all existing Work Schedules. This will allow the user to copy over all schedules defined and to make edits as needed. 

Pull a Work Schedule Events Report

  1. Navigate to Time & Attendance / Reports/Info / Work Schedule Events
  2. This will give you a list of all work schedule events in your system and allow you to filter as necessary to generate your report. 

Mass Import Work Schedules

  1. Go to Time & Attendance > Import/Export > Export/Import Work Schedules

  2. Download empty data sheet or current data sheet. Fill out the Excel sheet and use the same screen to import your schedules by dragging and dropping your file into the Import box, then clicking Preview Import:

    ** Note: The format for the "In/Out" times is 24-hour format. For example, a schedule with an "In" time of 8:00 AM and an "Out" time of 2:00 PM should be entered as 08:00 and 14:00 respectively. Ensure that the column format for the "In/Out" times is General.

 

Related articles