Feature Administration - Time Keeping

Time Keeping/Reporting settings for Timecards, Time Clocks and Overtime rates are set in Feature Administration > Time Keeping. 

Contents

Applicable Roles

Time Keeping feature Admin Settings

Setting Descriptions

Applicable Roles 

Administrators ONLY

Time Keeping feature Admin Settings

1. Navigate to Feature Administration >Time Keeping > Settings:
2. In settings, you will click a checkbox to enable a feature or clear it to disable it (descriptions below).
3. Select [Save] to save your changes. 
   

Setting Descriptions

Enable Time Reporting

• Enables/Disables Timekeeping in a District

Enable Time Clock

• Enables/Disables the Web Clock in a District

Enable Time Card Generation Based On Schedule

• Enables/Disables the capability to auto generate in/out timeclock punches based on a user Work Schedule
• Must also be enabled on the Position before the system will start auto generating punches

Allow HR Admin to manage timecards

• Enables/Disables the ability for users with the HR Admin role to see, manage, and lock/unlock ALL Timecards in a District
• When disabled, a HR Admin will be able to only view and approve timecards for employees where they are listed as Approval 1-3

Allow Attendance Admin to manage timecards

• Enables/Disables the ability for users with the Attendance Admin role to see, manage, and lock/unlock ALL Timecards in a District
• When disabled, a HR Admin will be able to only view and approve timecards for employees where they are listed as Approval 1-3

Require Pay Rate on timecards

• Enabling this will tell the system to enforce that Timecards have a Pay Rate value set with a red box warning and blocked from locking the timecard
• Set a Pay Rate on the Staff Position for the user and [Save and Recalculate] to proceed

Overtime Pay Rate Calculation Method

• Max Pay Rate
  • Selecting "Max Pay Rate", tells the system that for employees with multiple Positions, use the max regular hour pay rate of all Positions assigned to them when determining the Pay Rate to use when calculating OT
  • Example:
    • Given:
      • Position 1's Pay Rate = $25.00
      • Position 2's Pay Rate = $30.00
      • Worked Hours Position 1 = 40
      • Worked Hours Position 2 = 10
      • OT Factor = 1.5
      • Total OT = 10
    • Then the system will use MAX (30.00, 25.00) = $30.00 to use as the OT rate
• Weighted Average
  • Selecting "Weighted Average", tells the system that for employees with multiple Positions, use a weighted average (with worked hours as the weight) of all regular hour Pay Rates when determining the Pay Rate to use when calculating OT.
  • Example:
    • Given same worked hours as above, use the worksheet below to average both rates using hours worked as a weight