Understanding User Roles in SchoolFront EMS
To use SchoolFront EMS you must be added to the system. When you are added to the system, the administrator who adds you will give you one or more roles in the system. Roles define what you can and cannot do and see in the system.
Roles Overview
Human Resources Admin
In SchoolFront EMS, Human Resources admin users are able to add, edit, and view all folders and information of all employees in the district. This includes Recruitment, Hiring, Employee information, Personnel Files, Salary Notices, Evaluations, Professional Development, Benefits Enrollment, and Staff Attendance.
Human Resources Team
In SchoolFront EMS, Human Resource Team users will have the same permissions as Human Resources Admin, but can be limited to their folder access.
Benefits Coordinator
In SchoolFront EMS, the Benefits Coordinator users are able to access employees to send Benefits notifications and open enrollment information. Additionally, they can review all employee benefits enrollments, perform audits, and create extracts for insurance companies. All other access to SchoolFront EMS is limited to Personal Profile settings.
Evaluation Administrator
In SchoolFront EMS, the Evaluation Administrator users are able to access employees to send Evaluation notifications. Additionally, they have access to the Staff Evaluations menu, where all table setup and tracking of evaluations deadlines and statuses can be done. All other access to SchoolFront EMS is limited to Personal Profile settings.
Professional Dev
In SchoolFront EMS, the Professional Development users are able to all table setup in regard to professional development, including catalogs and courses, and maintain course enrollments All other access to SchoolFront EMS is limited to Personal Profile settings.
Recruiting Administrator
In SchoolFront EMS, the Recruiting Administrator users are able to access all Recruiting menu options, including Recruiting Configuration and all table setup. All other access to SchoolFront EMS is limited to Personal Profile setting.
Attendance Coordinator
In SchoolFront EMS, the Attendance Coordinator users are able to access Daily Attendance, Attendance and Employee Balances. Additional setup needs to be done in regard to granting these users access to staff members that they will be taking attendance for. All other access to SchoolFront EMS is limited to Personal Profile setting.
Attendance Supervisor
In SchoolFront EMS, the Attendance Supervisor users are able to access Daily Attendance, Attendance and Employee Balances. Additionally, the Attendance Supervisor will assume access to all staff that their corresponding Attendance Coordinator can access (needs to be the Attendance Coordinator's Supervisor/Manager), and can Lock / Unlock Daily Attendance. Additional setup needs to be done in regard to granting these users access to staff members that they will be taking attendance for. All other access to SchoolFront EMS is limited to Personal Profile setting.
Attendance Administrator
In SchoolFront EMS, the Attendance Administrator users are able to access all Staff Attendance menu options, including all Staff Attendance table setup. All other access to SchoolFront EMS is limited to Personal Profile setting.
Recruiting Coordinator
In SchoolFront EMS, the Recruiting Coordinator users are able to access all Recruiting menu options, excluding Recruiting Configuration. All other access to SchoolFront EMS is limited to Personal Profile setting.
Business Office
In SchoolFront EMS, the Business Office users have access to Process Forms, Time & Attendance Modules, and other high level operations similar to HR Admin and Administrator. All other access to SchoolFront EMS is limited to Personal Profile setting.
Payroll Role
In SchoolFront EMS, Payroll Role users have access to Active Employees, Absence Request Forms, Multi-Doc Importing, Professional Development, Employee Balances, Attendance, Employee Calendar, Substitute Requests, Time sheets and Time Clock. All other access to SchoolFront EMS is limited to Personal Profile setting.
Personal Profile
In SchoolFront EMS, Personal Profile users can login and see only their own Human Resources information. They cannot access the information of any other employees and are unable to see private notes entered into the system by district staff members. They can only view Personnel Folders/Files that are defined for employee access.
IT Administrator
In SchoolFront EMS, IT Administrator users have access to user (staff), feature administration, and creation of notifications, but are limited to Personal Profile settings for all other SchoolFront EMS menu options. Beyond participating in daily District / BOCES SchoolFront activities, the primary role of the IT Administrator is to grant roles to users.