Why an Accrued Liability Report?
SchoolFront has provided the ability to setup flags for and run an Accrued Liability Report because districts in NY have to assign a monetary value to PTO (most typically Sick) in the event they have to pay employees (usually at retirement) for accrued balances.
Role Permissions:
A SchoolFront role of Attendance Administrator, Business Office, HR Admin, or Administrator must be used to complete setup and execute the report
Requirements:
Attendance must be turned on at your district. Please reach out to your Solution's Architect for more information on using the Attendance feature.
Setting Up and Tracking an Absence Code:
- Go to Time & Attendance -> Setup -> Attendance Groups
- Click on an Attendance Group
- Go to Absence Codes
- Press "+ New Absence Code"
- NOTE: Do this whether you are editing or adding a new code to the attendance group.
- If editing, please ensure that every setup option for the absence code is the same is it was before. This will overwrite the rules for the old contract. Click on the "Absence Code Contracts" tab to see the current code settings.
- Go to the "Accrued Liability Settings" section
- Check the box for "District Liable for Accrued Balance"
- Enter a Liability Rate & Factor that the code will be paid at.
- Press "Save & Close"
Running The Accrued Liability Report:
- Go to Time & Attendance -> Reports/Info -> Accrued Liability
- Select A fiscal year from the dropdown above the grid
- Enter a calculation date
- Press "Update Calculation Date"
- Filter the grid if necessary
- Press the "Export" button above the grid to generate a record of your results.