SchoolFront offers the position of Substitute to any district utilizing our IVR/Sub Calling feature. Please follow the steps below learn how to setup the substitute position, Setup other positions to require a substitute, setup a new employee as a substitute, how to change a current staff member's position to substitute, and how to manage substitute preferences.
Setup Substitute Position:
1. Login to SchoolFront as an Administrator, Attendance Administrator, Attendance Coordinator, Attendance Supervisor, Benefits Coordinator, HR Admin or HR Team.
2. Go to Time & Attendance -> Setup -> Positions
3. Click "+ New Position" button above the grid.
4. Utilize this article (Positions) to help you fill out required information.
5. Ensure that the Checkbox labeled "Substitute Position" is checked before saving.
a. You can change any current position to a sub position by clicking on the position, then pressing the edit button under the "Details" tab.
Setup Other Positions To Require A Substitute:
1. Login to SchoolFront as an Administrator, Attendance Administrator, Attendance Coordinator, Attendance Supervisor, Benefits Coordinator, HR Admin or HR Team.
2. Go to Time & Attendance -> Setup -> Positions
3. Click "+ New Position" button above the grid.
4. Utilize this article (Positions) to help you fill out required information.
5. Ensure that the Checkbox labeled "Is Sub Required" is checked before saving.
a. You can change any current position to requiring a sub by clicking on the position, then pressing the edit button under the "Details" tab.
Setup Attendance / Sub Position For A New Employee:
Please refer to the below KB Article for assistance setting up attendance / assigning the sub position.
How To Change A Current Employee's Position to Substitute:
Please refer to the below KB Article for assistance setting up attendance / assigning the sub position.
Manage Substitute Preferences:
1. Login to SchoolFront as someone with a substitute position.
2. Go to Time & Attendance -> Substitutes -> Substitute Preferences.
3. Click on your name.
4. Go to the "Schedule" tab to mark yourself as "Available to Sub" or add "Non-Working Times"
5. Go to the "Notification Preferences" tab to change how and when you would like to be contacted about sub opportunities.
6. Go to the "Work Location Preferences" tab to adjust the preferences of buildings/grade levels you are willing to work with.