Attendance Coordinator Time Card Instructions

1. Log into SchoolFront – https://app.schoolfront.com/login.aspx
2. On left-hand menu, navigate to Time & Attendance > Time Cards
3. Click the black checkbox at the top left of the screen to select all employees that need to be approved and click the Time Cards button
4. Time Cards for the most current Pay Period will appear
5. Review the Pay Period to ensure that this is the correct Pay Period that you want to view (if not, select the Pay Period from the dropdown)
6. Page through Time Cards one-by-one by clicking the Next button:
7. Check Approvals column to verify that employee has approved -
   • If employee has not approved, contact employee to approve or approve on behalf of employee, if appropriate
   • If employee has approved, verify that Time Card is accurate

• IF THE TIME CARD IS ACCURATE FOR THE PAY PERIOD,
  • Click the Approve button and then click Next to continue reviewing
• IF THE TIME CARD ABSENCES ARE INACCURATE FOR THE PAY PERIOD,
  • Either contact the employee and have them remove their approval from their Time Card (click Remove Approval button) and have them submit an Absence Request

OR

• • Click on Remove Lower Approvals button and make the appropriate updates on the Time Sheet using the “Override” columns and Approve
    • Note: If the Time Card has absences that are shaded in red, the Absence Requests have not been approved by the employee’s supervisor/manager

To Add an Absence –

1. Find the date(s) you need to add/remove the Absence for, click on the Absence Code Override dropdown and select the appropriate Absence Code
2. NOTE: If the value in the Day Hours column doesn’t equal the total hours to be paid for the day, use the Worked Hours Override column and enter in the correct number of hours 
3. When you have completed making updates on a Time Card, click on the Save/Recalculation button and review the Time Card to make sure it is correct
4. If the Time Card is correct, you can either
   1. Click on the Approve button to approve without the employee re-approving
   2. Contact the employee to go back and approve again
      • • Approve after employee reapproves
5. Continue on to the next Time Card and repeat the steps to review and update each Time Sheet until you have verified all Time Cards on your list
6. If a Time Card needs additional updates, continue with the additional updates and approve when correct

To Override a Schedule:

1. Update Schedule In and/or Schedule Out columns with the correct Schedule times
2. If the new override hours equal more than the regular working hours, update the Worked Hours Override box with the new number of hours for the day
3. Click on Save/Recalculate button
4. Click Approve button

To Override Punches:

1. Type updated punch(s) in In Override and/or Out Override in row requiring updates
2. Click on Save/Recalculate button
3. Click on Approve button

Note: System checks for and prevents negative accrual balances on overridden punches.

To Override Lunch Minutes: Lunch should automatically deduct 30 minutes after 6 hours worked.

1. Type correct number of lunch minutes in Lunch Override (Minutes) box in row requiring updates
2. Click Save/Recalculate button
3. Click on Approve button

To Override Worked Hours:

1. Type correct number of worked hours on a Time Card, type the correct hours in the Worked Hours box in row requiring updates
2. Click on Save/Recalculate button
3. Click on Approve button

To Add Comments:

1. Type comments into Comments box in appropriate row
2. If updating any calculations, click on Save/Recalculate button
3. Click on Approve button

To Remove Your Approval:

1. If it is determined that a Time Card requires updates after you have approved the Time Card, click on the Remove Approval button, make required updates and click on Approve button

To Add Row for Multiple Positions (Primary and Ancillary Job) in One Day:

2. Click on Add Row button
3. Update Date
4. Select appropriate Ancillary Job on Ancillary Job dropdown list
5. Click Add button
6. Make updates to appropriate row(s) for selected date as appropriate

To Add Row to Split Absence Codes:

1. Click on Add Row button to get popup box
2. Verify that Pay Period is correct
3. Select date from Date dropdown list
4. Select position from User Position dropdown list
5. Click on Add button
6. Update Absence Code Override and Accrual Amount Override as appropriate

Note: Deleted punches will show up under history tab.